A 30-Day Preparation Plan for a Private China AI Delegation
Prepare a China AI delegation in 30 days by defining questions, assigning roles, briefing hosts and interpreters, and resolving data permissions.
Preparation should make the first meeting specific. Agree the sponsor's questions, collect a baseline from the home organisation and assign delegates to different lines of inquiry. Send hosts a concise brief they can respond to, and settle interpretation, confidentiality and document-handling arrangements before travel.
What to evaluate
Decision brief
Define business questions, boundaries and desired outputs.
Ecosystem research
Map relevant organisations, claims, dependencies and uncertainties.
Delegate alignment
Assign topic owners, challenge roles and note-taking standards.
Meeting design
Match each host type to the evidence it can realistically provide.
Worked evaluation exercise
The following is an illustrative assessment exercise, not a reported customer result.
Use the first week to agree the decision and delegate roles. In the second, assemble baseline metrics and background reading. In the third, refine the agenda against host availability and prepare a terminology glossary. Before departure, rehearse one mock meeting and compare the notes delegates produce. This sequence can be compressed or extended, but unresolved permissions and unclear objectives should not be hidden by a full itinerary.
Questions for the operating team
- What do we already believe, and what would change our view?
- Which questions require technical, commercial or policy expertise?
- How will sensitive information be handled?
Warning signs
- A generic company wishlist.
- Delegates receiving context during the flight.
- No plan for synthesising contradictory evidence.
Planning the visit
Use these questions to scope an industry-focused China AI program. Agree which records and operating workflows can be examined before confirming meetings; host participation and access require confirmation. Our research method explains how we structure the brief and follow-up.
References and scope
These references provide policy or risk-management context. They do not independently verify a host's performance or the illustrative exercise above.